Harmony Event Medicine
Board of Directors Meeting
6-4-05

In attendance; Laurel Wiley, Jeff Sutton, Todd Shaff, Ted Robinson.

Agenda:
Review and approval of minutes
Authorize/ Clarify financial officers
Hanging MD need for NWSS
Summer Contracts
New $ authorizations
Shirt purchases
Update in 1st aid training
NWSS
Next meeting

Minutes from previous meeting reviewed and approval

Agenda agreed upon

MD need:
Apparently, the promoter and property owner have received notice that the county plans to apply the mass gathering rules laid out in the OAR, most difficult will be obtaining 24 hour coverage by an Oregon MD, licensed. Todd stated that he could access an exam bed with stirrups. Everyone agreed to strongly pursue MD coverage and report to Jeff Sutton (JS). Ted Robinson (TR) will continue high level of communication with site owner Bob Horning and Producer Pat McCarville.

Financial:
Todd Shaff (TS) made a motion to clarify that Charlie Thompson and Jeff Sutton continue as the financial representatives, in particular in relation to our accounts at Pacific Continental Bank. TR seconded and it was passed unanimously by oral vote.

Summer Contracts:
As Jonerick Romans (JR) was absent, it was verbally agree upon that JR report to the BOD via email with an update to the contracts.
JS stated that we had 4 shows at Secret house, Lucinda Williams, Indigo Girls, Floater and Michael Franti etc.

New $ Auths: TR motioned that HEM advance $400 to LW (as sufficient funds are available) to LW for receipted supplies (plus whoever she wants to have help her), JS seconded, passed unanimous by oral vote.

JS motioned that JR obtain $125 reimbursement for receipted purchases (pending funding availability in HEM resources) for as many T-shirts as possible in the following sizes: XL, XXL and XXXL. Passed unanimously by verbal vote.

1st aid training: TS reports a very successful training today, with a $185 receipted cost that provided training and certification to 13 people. All agreed that TS did a great job. TS reported that instructor is likely to join the ranks of our volunteers.

Northwest Sting Summit (NWSS):
JR is to cover everything. JS motion for $25 receipted for gas (pending availability of funds) for all BOD members. TR seconded, all unanimous by oral vote.

Details: JS will track supplies for NWS and other events. He isn’t responsible for storage, just for knowing where stuff is.

Reminder: all contracts must have final clearance through JR unless passed otherwise.

End of Meeting

Typed: TR
Notes; TR