HEM BOD meeting 7-20-05

In attendance: Jon Eric Romans (JR), Ted Robinson (TR) and Jeff Sutton (JS). Todd Schaff (TS) is in California, Charlie Thompson (CT) was not available, nor was Laural Wiley (LW), and all absent were excused after they were notified of the meeting and reported they were unavailable.

Agenda:
Finalize past financial transactions that were authorized by these same board members authorized verbally while at NWSS.

Authorize future financial transactions for the NW Reggae Festival

Properly amend the finalization of HEM bylaws as prepared by Non-Profit Support Services.

Minutes:

TR made a motion to repay the following list of items, as were previously verbally approved at NWSS for the following items:

· Gas re-imbursements for the Board of Directors attending NWSS as well as road crew responsible for transporting gear and equipment to NWSS (in specific Justin Ostendorf) to not exceed $30 per person w/ receipt (this was originally $20 approved).

· Reimburse LW not more than $550 for herbs, tinctures, supplements and other holistic medical supplies w/ receipt.

· Reimburse Jonerick not more than $350 for sweatshirts reimbursed with receipt.

· Reimburse up to $100 of receipted expenses for food purchased by JE.

· Spend from the checking account no more than $800 for food vouchers, electrical hard wares, tables, chairs and tents, with receipt.

JS seconded, and it was approved unanimously.

TR made a motion for the following future and ongoing expenses to be approved:

· Spend from the checking account no more than $200 on decorative items such as tapestries flags and other art work designed to enhance the clinic atmosphere of the medical tent. CT will submit receipts for reimbursement.

· We are in need of paying are annual dues to the non-profit lawyer. They will be billing us soon and we will have to pay no more than $350. Bill to be accepted as receipt and paid upon arrival

· Jeff is reimbursed no more than $100 for overages due to phone use for event coordination, w/ receipt.

· Jonerick be reimbursed no more than $40 for trip to Horning’s Hideout to retrieve tents unexpectedly due to problems between Washington Co. and HH., w/receipt.

· Up to $250 in receipted expenses for medical and food and miscellaneous supplies (including a receipt book) to be purchased by TR and JR for the NW Reggae festival.

· Gas for all HEM board members and road crew (specifically Justin Ostendorf) who attend the NW Reggae Festival, not to exceed $25/per person reimbursed by receipt.


Seconded by JR and unanimously approved by a verbal vote.

End of meeting.