HEM BOD mtg
6/9/04
Jeff Sutton (JS), JonEric Romans (JE) and Ted Robinson (TR)

Last weeks notes reviewed and approved.

Recent phone call with BOD member Alicia S reviewed. Concerned that she may feel at risk regarding liability as several objectives have not been met. Members discussed, all agreed to support any transitions necessary to reduce her liability.

TR stated that he spoke to Jude and confirmed that she would be involved, as well as Shawn. JS confirmed confirmations.

Obtained disc from Laural with photos, will sort through and forward to JS mom for web site.

Motion by TR, second from JE and all approve reimbursing JS for receipted costs of medical supplies up to $500 to be paid once we have received 1st ½ of SS money.

List update: Contacts are strong, looking like a good crew. JS filled out Alicia’s excel sheet and emailed to her. Looks like there is still space to fill with additional folks.

Motion by TR, second by JS and all approved to use HEM funds, once SS deposit has arrived, to purchase 50 shirts, of design to be finally chosen by JE for a cost not to exceed $300. Design to be based similar to ones discussed in previous meetings.

JE updated DD info. Verbal negotiated to a tentative agreement $2400, although some last minute low attendance clauses may go into place.

Computers: Ted and JE online again. TR new email: RockMedTed@hotmail.com

Application created and will be attached. It is only until any other, better application is approved by the BOD. TR made motion to accept, JE seconded all approved.

Mission statement created, is as follows:

Our mission is to coordinate volunteer providers of basic life support, first aid and other associated treatments, as well as to provide the needed support services for them to operate at mass gatherings such as musical festivals.

Mission statement nominated by TR, seconded by JS and all approved.

JE will transport copy of financial documents to Alicia Friday. Other expenses are those noted above. Only income so far is last year SS and AsOne fest funds.

On that note, TR made motion for JS to purchase a receipt book for a price not to exceed $20 and to be reimbursed with a receipt. JS seconded and all approved.

JS and JE will have SCI weekend off and will be working on final issues.

Meeting adjourned

TR:6-9-04