HEM BOD notes
5-19-04

In attendance: Jeff Sutton (JS), JonEric Romans (JE) and Ted Robinson (TR)

Ted forgot the notes from last week, therefore not reviewed.

Quick discussion regarding 8/20-22 Festival in the Forest (Horning’s)
-Non profit group
-$100 ticket
-Promoter expects 2K-3K attendance
-coverage requested only during the music
-Possible negotiate price offer at $1000-$750, 50 tickets
-Motion, second and unanimous vote to have JE pursue negotiations

Quick discussion of Fairy Fest:
-may be interesting
-they are not organized enough yet to negotiate

Banners/T-shirts:
-Motion, second and unanimous vote to authorize $50 to purchase a banner
-T-shirt estimate at $5-6 per shirt for approximately 40 shirts, rough budget estimate of $200-240.

Ted still needs to do insurance quote.

String Summit (SS) meals:
Only get fried identified, JE will check in with food vendors at WVFF to see if any of them will be at SS

JS confirmed free stuff located, in contact with NWRM to access their stuff, will shoot for 6/15 acquisition.
JS states equipment price estimate is coming.
JS stated he obtained cheap (free) chairs for HEM.
JS identified that we may need to purchase tent and chairs
JS stated he had lighting we need
JS confirmed that medical staff were moving along
JS displayed a beautiful new banner, all praised it.
Due to lack of computer access, JS will attempt to coordinate computer issues in the near future


Where art thou doc hunter?

Meeting ended
TR:6-9-04